AI note-taking tools have become essential for professionals who need to capture, organize, and retrieve information efficiently. These tools use artificial intelligence to transcribe meetings, generate summaries, identify action items, and make information more accessible. The following list highlights the most effective AI note-taking solutions for business executives, project managers, researchers, and students who require advanced features beyond basic note-taking.
1. Notion
Notion combines note-taking capabilities with AI assistance to help professionals organize their thoughts, documents, and projects in one connected workspace. Its AI features can draft content, summarize lengthy notes, brainstorm ideas, and translate text, saving time for busy professionals.
The platform excels at knowledge management, allowing users to create interlinked databases, wikis, and project trackers that the AI can search and reference. Notion AI can answer questions about your content, find specific information quickly, and help refine writing—making it particularly valuable for researchers, project managers, and teams who need to maintain organized, accessible information.
2. Otter AI
Otter AI functions as a dedicated meeting assistant that automatically generates detailed notes from conversations. It provides real-time transcription with high accuracy, creates automated summaries of key points, and identifies action items directly from meeting discussions, allowing professionals to focus on the conversation rather than manual note-taking.
The platform includes an AI Chat feature that enables users to ask questions about meeting content and receive instant answers. Otter integrates with popular calendar and video conferencing platforms, automatically joining scheduled meetings to capture content without user intervention—making it valuable for executives and managers with packed meeting schedules.
3. Evernote
Evernote offers comprehensive note-taking capabilities enhanced by AI-powered features like intelligent search and audio transcription. The platform allows professionals to capture notes in various formats—text, images, web clips, and audio—while its AI helps organize and retrieve this information efficiently.
The AI Transcribe feature converts recorded audio into searchable text, making it easier to reference important discussions later. Evernote’s organizational system uses notebooks, tags, and AI-enhanced search to ensure that information remains accessible across devices, helping professionals maintain productivity whether they’re in the office or on the move.
4. Fireflies AI
Fireflies AI specializes in recording, transcribing, and analyzing conversations from virtual meetings across platforms like Zoom, Google Meet, and Microsoft Teams. It captures meeting content with high accuracy and generates comprehensive notes that highlight key topics, decisions, and action items.
The platform offers conversation intelligence features that identify patterns and insights across meetings over time. Fireflies allows users to search through meeting transcripts using keywords, create clips of important moments, and collaborate on notes with team members—making it particularly useful for sales teams, customer success managers, and project leaders who need to track important details from numerous conversations.
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5. ClickUp
ClickUp combines project management with AI-powered note-taking capabilities in an all-in-one productivity platform. Its AI Notetaker feature helps capture and organize information from meetings and brainstorming sessions, while integrating directly with task management and document creation.
The platform’s ClickUp Brain can answer questions about notes and documents stored in the workspace, enhancing information retrieval. By connecting notes directly to projects, tasks, and goals, ClickUp ensures that information doesn’t get lost and remains actionable—making it especially valuable for project managers and teams that need seamless workflows between note-taking and execution.
6. Fathom
Fathom automatically records, transcribes, and highlights key moments from virtual meetings on Zoom, Google Meet, and Microsoft Teams. It uses AI to identify important points and generate concise summaries that capture the essence of discussions without requiring manual note-taking.
The platform allows users to highlight key moments during meetings with one click and automatically organizes these highlights in the final notes. Fathom’s searchable meeting library makes it easy to find specific information from past conversations, helping professionals reference decisions and commitments without scrolling through lengthy transcripts.
7. Tl;dv
Tl;dv functions as an AI meeting assistant that records, transcribes, and summarizes online meetings in over 30 languages. It captures the most important moments and automatically generates concise meeting notes that highlight key decisions and action items.
The platform creates a searchable database of meeting knowledge that teams can reference later. Tl;dv also offers integration with CRM systems and the ability to generate follow-up emails based on meeting content, helping professionals maintain continuity between conversations and subsequent actions without manual data entry.
8. Fellow
Fellow combines meeting preparation, note-taking, and follow-up in a comprehensive AI assistant designed for professional settings. It helps users prepare structured agendas before meetings, then captures notes and action items during discussions to ensure nothing important is missed.
The “Ask Fellow” feature functions as an AI chatbot that can provide insights across meetings, answer specific questions about meeting content, and even draft follow-up communications. Fellow integrates with calendars and communication tools to create a centralized hub for meeting management, helping teams maintain consistency and accountability throughout their collaborative processes.
9. Krisp
Krisp offers an AI Meeting Assistant that provides real-time transcription and summarization of online meetings. While known for its noise cancellation technology, Krisp’s note-taking capabilities automatically identify important talking points and action items, creating structured meeting notes without manual effort.
The platform’s AI Agent Copilot allows users to ask questions about meeting content and receive contextual answers. Krisp works across major meeting platforms and integrates with popular productivity tools, making it particularly useful for professionals in noisy environments who need both clear audio and effective note-taking.
10. MeetGeek
MeetGeek automatically records, transcribes, and summarizes virtual meetings with minimal setup required. Its AI identifies the meeting type and generates tailored summaries, complete with action items, decisions, and key discussion points relevant to the specific context.
The platform creates a searchable archive of meeting content that teams can reference when needed. MeetGeek offers integrations with project management tools and CRMs to ensure that information and tasks from meetings flow seamlessly into existing workflows, helping professionals maintain productivity without administrative overhead.
11. Circleback
Circleback specializes in generating comprehensive notes from both virtual and in-person meetings. Its AI transcribes conversations in real time and identifies key moments, allowing professionals to focus on active participation rather than documentation.
The platform automatically organizes meeting content into structured notes with clearly defined action items and insights. Circleback integrates with popular business applications to ensure that meeting outputs connect with project management systems, calendars, and communication tools, creating a seamless information flow for busy professionals.
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12. Granola
Granola functions as an AI notepad specifically designed for professionals with consecutive meetings. It transcribes meeting audio and enhances notes with AI-powered features like automatic summarization and action item identification, creating clean, structured documentation with minimal effort.
The platform allows users to ask questions about meeting content and generate follow-up emails based on discussions. Granola focuses on creating actionable outputs from meetings, helping professionals track decisions and commitments across multiple conversations without spending time manually organizing notes.
13. Nyota
Nyota serves as an AI notetaker that automatically joins online meetings via Zoom, Google Meet, and Microsoft Teams to capture comprehensive notes. It transcribes conversations and identifies key points, decisions, and action items without requiring the user’s attention during meetings.
The platform features an AI Agent that enables users to ask questions about meeting content, whether for a single meeting or across multiple sessions in folders. Nyota also syncs notes and tasks with CRM and project management tools, making it particularly valuable for sales teams, support staff, and project managers who need to maintain accurate records across numerous client interactions.
